Ropecon ♥ program organizers and GMs
All programs at Ropecon are organized by volunteers. Ropecon welcomes programs in various genres and categories, from game sessions and demonstrations to workshops, lectures, presentations, panel discussions, competitions and shows. We are also looking to include even more programs held in English. The theme for this year’s Ropecon is classics: feel free to be inspired by it when creating your program!
Call for program has ended.
If you have any questions about organizing program at Ropecon, please do not hesitate to contact us!
Program coordinators for Ropecon 2017
Vera Schneider and Satu Kylmämetsä
Benefits for program organizers and GMs
By volunteering as a program organizer you will receive either a one-day ticket or a weekend ticket to the event, depending on the length of your program. As a rule of thumb, the main organizer of the program (e.g. speaker on a lecture, host of a panel discussion, or head judge of a tournament) receives a free weekend ticket, while the program helpers receive a one-day ticket. For comparison, the volunteer staff members working cloakrooms, ticket sales booths etc. receive a weekend ticket for 8 hours and a one-day ticket for 4 hours of work respectively. You will also have access to the staff lounge during the convention.
Other benefits include:
⊕ Opportunity to order the Ropecon 2017 staff T-shirt
⊕ Opportunity to order this year’s special T-shirt (reservation time has ended)
⊕ Access to sleeping bag accommodation at the convention area
⊕ Access to the staff after party
⊕ You can also get a certificate for your work as a volunteer after the convention if you wish so
Program categories and how to sign up
Call for program 2017 has ended.
If you have any questions about volunteering as a program organizer or a GM, please do not hesitate to contact the conittee member responsible for that program category, or to contact our program coordinators directly via email.
Lectures, panel discussions and workshops
We are seeking interesting and immersive talks, workshops and other similar programs for Ropecon 2017. Content inspired by this year’s theme,”Classics”, is particularly appreciated. We are also looking to expand our array of English language programs in a variety of topics. Examples of suitable programs in this category include presentations, lectures, talks, panel discussions and workshops. Programs can be beginner friendly or intended to a more experienced audience.
In addition to this year’s theme, we are also looking for programs focused on the more creative aspects of role-playing games as a hobby, e.g. visual arts, crafts, cosplay and photography. We also wish to include more lectures and workshops on the topic of board games, collectible card games and miniature war games.
The duration of lectures, panel discussions, workshops and other similar programs is typically either 45 or 105 minutes. Workshops – whether they are discussion based, crafts themed or other — should preferably be arranged twice during the convention weekend if possible.
The popular CrossGames program track featured in last year’s event will continue at Ropecon 2017. For CrossGames, we are looking for lectures, panel discussions, workshops and other programs on the topics of game design and development, game writing, as well as on the common grounds and shared issues between digital and physical role-playing games. We welcome all program ideas and suggestions on how to improve the program track, so do not hesitate to contact us via email!
Lectures, panel discussions, workshops and other similar programs will be held in the same facilities as during last year’s convention. At least the rooms 204, 205-6, 207 and 208 will be reserved for this program category, with some possible additional locations coming later. You can check out the facilities before the convention by taking a virtual tour of the venue online.
Please sign up and submit your program for this category before 16th of April.
For more information Vera Schneider | email@example.com
Ropecon’s Experience Point is seeking volunteer guides for game demonstrations! Since this year’s theme is classics, it is time to dig up and dust off those family heirlooms and demonstrate them to the world at the Experience Point.
At the Experience Point visitors can come and participate in guided demonstrations to learn how to play many different kinds of games. We are seeking volunteer guides for more established games (such as Settlers of Catan, Magic: the Gathering, Warhammer, Go) as well as for some newer or lesser known games. As a demonstration guide, you get to introduce and play your favourite games with new players. We also welcome game designers to introduce their new games – both finished versions as well as those that are still in development – to the audience. Board games, strategy games, card games, miniature wargames, tabletop role-playing games and live-action role-playing games are all welcome at the Experience Point. Duration of each game demonstration must be short, preferably less than 1 hour.
Please note that the Experience Point is only meant for demonstrating games, not selling them. For those wishing to also sell their games or other products at the convention, please contact our Vendor Hall coordinator for booth reservations and further information.
Please sign up as a volunteer for the Experience Point before 30th of June.
For more information and how to sign up
Jussi Korpela | firstname.lastname@example.org
Live-action role-playing games
We are looking for enthusiastic Game Masters interested in organizing larps at Ropecon! Now is your chance to spread fun and entertainment among the visitors in the form of a convention larp. Both bigger and smaller productions are welcome. Please note that space is limited, so submit your larp to us as soon as possible to ensure a spot. The GMs organizing a convention larp shall be rewarded with eternal glory and a weekend ticket to the event. Extra credits for those who include this year’s theme, classics, to their larp! Rooms 216, 216a, 217 and 218 are primarily reserved for convention larps, but other locations are also available on request. Please do not hesitate to ask us if your production requires something a bit different! You can check out the facilities before the convention by taking a virtual tour of the venue online.
Interested in organizing a freeform game? Freeform games are similar to traditional larps in the sense that players move and act in-character, but they are played with only 3–8 players, with only minimal to no props, and the entire game is played out in one room. Freeform games are usually strongly narrative in nature and can include pre-scripted scenes. Freeform games must be submitted via the tabletop role-playing game sign-up form. For more information and a link to the sign-up form, see the tabletop rpg category above!
Please sign up as and submit your larp before 16th of April.
For more information Jenni Leivo | email@example.com
We are always looking for new and interesting program ideas on the topic of role-playing games and related themes, such as battle demonstrations, performances and shows. If you have a creative new idea for a program in mind, please do not hesitate to contact us!
Please sign up and submit your program ideas before 16th of April.
For more information Satu Kylmämetsä | firstname.lastname@example.org
Tabletop role-playing games
We are seeking GMs to hold tabletop role-playing sessions during the convention! Ropecon is a great chance to test your adventures with new players and to receive valuable feedback. You can rerun great scenarios for new players, providing yourself as well as others with inspiration and new ideas in the process, or you can introduce completely new game systems and game worlds. Or, you can just enjoy running games for the fun of it!
The theme for Ropecon 2017 is classics. We encourage you to be inspired by this year’s theme and to utilize it in your games, but it is not compulsory.
All Game Masters will receive a free weekend ticket by running 8 hours of games during the convention, or a one-day ticket by running 4 hours of games respectively. Game Masters will also be rewarded with loot: free role-playing stuff will be given out on Sunday. The more games you run during the convention, the higher you climb in the loot ladder!
Please sign up as a Game Master before 30th of June.
For more information Aatu Liimatta | email@example.com
Collectible card games
The search for collectible card game tournament organizers and for people interested in creating other card game related programs has begun! We are also seeking volunteers for the card game desk to handle registration for tournaments and to make sure that other card game related programs progress on schedule. No prior experience or expertise is required to work at the card game desk or to hold a tournament, as we will provide you with all the advice, information and support you need both from the previous, more experienced tournament organizers. If you have any questions, please do not hesitate to contact the conittee member responsible for this program category for further information.
Would you like to provide the visitors of Ropecon with a chance to play one of your favourite card games or a card game of your own design in a great new location at the Helsinki Expo and Convention Centre? We are looking to expand our array of card game related programs, so please do not hesitate to contact us via email! Please include in your email a description of your program idea and any possible special requirements
Please sign up as a volunteer, tournament organizer or submit other card game related program ideas before 16th of April.
For more information and how to sign up
Strategy and board games
We are looking to expand our array of programs related to strategy and board games. All ideas for program on these topics are welcome, so please do not hesitate to contact us! Previous Ropecons have featured strategy and role-playing games in the form of game design workshops, lectures as well as some more unusual tournament formats. If you have any questions, do not hesitate to contact us, as we will gladly help you! Notice: If you already have an idea for a lecture, panel discussion or workshop about board games in mind, submit your idea using the sign up form for that category.
We are also looking for volunteers interested in working at the popular Board Game Library counter, where visitors can lend games to play with their friends during the convention. Volunteers will be in charge of lending the games and keeping the library and games in order.
Please sign up as a volunteer or submit your program ideas before 16th of April.
For more information and how to sign up
Tuomas Riekkinen | firstname.lastname@example.org
Is the paintbrush your weapon of choice? Do you roll dice like a demigod? Can you craft gorgeous palaces out of foam board? Would you like to share some of your special knowledge and wisdom to our visitors?
Ropecon is looking for people interested in organizing and participating in a variety of programs about miniature wargames, including speakers for lectures and panel discussions, instructors for workshops, and game organizers for various different game modes. All program ideas – whether they are already well-defined and ready to go or just an inkling of something great in the making – are welcome, so please do not hesitate to contact us via email.
Notice: If you already have an idea for a lecture, panel discussion or workshop about miniature wargames in mind, submit your idea using the sign up form for that category.
Please sign up and submit your program for this category before 30th of June.
For more information and how to sign up
Ari Luoma | email@example.com
Conformers — More than Meets the Eye. Players in Disguise.
This year’s special edition Conformers T-shirt available for volunteers. Reservation time has ended.